🕵️ BMTC Privacy Policy

Last updated: 5 June 2025

We’re Brownhills Musical Theatre Company (BMTC), a community group that puts on fantastic shows and brings local talent to the stage. We take your privacy seriously – whether you’re a valued member of the group or someone who wants to hear about our next production.

This policy explains what personal data we collect, how we use it, and your rights.

Who we are

Brownhills Musical Theatre Company
đź“Ť Based in the West Midlands, UK
📧 [Insert BMTC contact email address]
đź“® Not-for-profit community organisation

What information we collect

1. Our members

If you’re involved in a BMTC production (onstage, backstage, or committee), we may collect:

  • Name, address, phone number, email
  • Emergency contact details
  • Age or date of birth (especially for safeguarding)
  • Medical or access needs (if you choose to share them)
  • Membership status and fees paid
  • DBS check confirmation (where needed)

We store this securely and only collect what’s necessary to keep everyone safe, organised, and in the loop.

2. Mailing list subscribers

If you sign up to hear about our shows, we’ll collect:

  • Your name (optional)
  • Your email address
  • How you found us (e.g. via the website, a show, or a friend)

We don’t send spam, and you can unsubscribe at any time.

3. Website visitors

If you browse our website, we may collect anonymised info like:

  • Page visits
  • Where visitors come from (e.g. Facebook, search engines)
  • Cookie preferences

We use Google Analytics (with IP anonymisation enabled) to help us improve our promotions. You’ll be asked for consent before we use any non-essential cookies.

Why we collect your data

We only use your data for legitimate purposes, such as:

  • Managing our cast, crew and committee
  • Communicating show details, rehearsal schedules or events
  • Keeping people safe (e.g. knowing emergency contacts or allergies)
  • Sending news, show announcements and fundraising campaigns
  • Complying with legal obligations (e.g. safeguarding, insurance)

Legal basis

We process your data under:

  • Consent – for mailing list sign-ups and cookies
  • Legitimate interest – to run the group effectively and promote our shows
  • Legal obligations – for safeguarding or other required checks

How we store your data

We store your data securely, either:

  • In password-protected documents
  • Locked filing cabinets (member data only)
  • In reputable services (like Mailchimp, Google Workspace) with UK/EU data protection standards

We do not sell your data. Only trusted committee members have access, and only for their specific roles (e.g. Treasurer, Secretary).

How long we keep it

  • Members: We’ll keep your details while you’re active with BMTC, and up to 1 year after (unless you ask us to remove them sooner).
  • Mailing list: Until you unsubscribe.
  • Medical info: Deleted after the show or season it relates to.

Your rights

You can ask us to:

  • See what data we hold about you
  • Correct inaccurate details
  • Delete your data (unless we’re legally required to keep it)
  • Stop using your data for certain purposes

Just drop us a line at [insert contact email].

Questions or complaints?

We’re happy to help: contact@brownhillsmusicaltheatre.co.uk
If you’re not satisfied, you can also contact the ICO (Information Commissioner’s Office): https://ico.org.uk